Scheme of Members' Allowances 2012/13
The Scheme will have effect from 19 May 2012 until 31 March
2013 and subsequent years thereafter subject to any further
amendment or future revocation.
The amounts of each allowance are as follows:
|
Allowance
|
£ pa
|
Number
|
|
Basic Allowance (payable to all Councillors)
|
3,980.00
|
45 |
|
Special Responsibility Allowances:
|
|
|
|
Leader of the Council
|
14,832.00
|
1 |
|
Deputy Leader of the Council
|
7,416.00
|
1 |
|
Other Cabinet Members
|
5,562.00
|
5 |
|
Chairmen of Overview and Scrutiny Committees
|
3,708.00
|
2 |
|
Chairman of the Planning Committee
|
3,708.00
|
1 |
|
Chairman of the Governance Committee
|
3,708.00
|
1 |
|
Chairman of the Standards Committee
|
927.00
|
1 |
|
Chairman of the Regulatory Committee
|
927.00
|
1 |
|
Chairman of the Licensing Committee
|
927.00
|
1 |
|
Chairman of the Dover Joint Transportation Board
|
927.00
|
1 |
|
Chairman of the General Purposes Committee
|
927.00
|
1 |
|
Vice-Chairmen of Overview and Scrutiny Committees
|
927.00
|
2 |
|
Vice-Chairman of Planning Committee
|
927.00
|
1 |
|
Vice-Chairman of the Governance Committee
|
927.00
|
1 |
|
Vice-Chairman of the Standards Committee
|
232.00
|
1 |
|
Vice-Chairman of the Regulatory Committee
|
232.00
|
1 |
|
Vice-Chairman of the Licensing Committee
|
232.00
|
1 |
|
Vice-Chairman of the Dover Joint Transportation Board
|
232.00
|
1 |
|
Vice-Chairman of the General Purposes Committee
|
232.00
|
1 |
|
Leader of the Main Opposition Group (10 or more members)
|
4,171.00
|
1 |
|
Leader of an Opposition Group (between 5 and 9 members)
|
232.00
|
0 |
|
Leader of an Opposition Group (less than 5 members)
|
None
|
0 |
|
Deputy Leader of the Main Opposition Group (10 or more
members)
|
1,854.00
|
1 |
|
Deputy Leader of an Opposition Group (less than 10 members)
|
None
|
0 |
|
Members of the Shadow Cabinet
|
1,854.00
|
5 |
|
Members of the Licensing Committee
|
260.00
|
13 |
|
Independent Members of the Standards Committee
|
116.00
|
3 |
Travelling and Subsistence Allowance
Travelling and Subsistence Allowance shall only be payable to
Members in respect of actual expenditure incurred in connection
with or relating to the approved duties shown below:
- Attendance at meetings of the Council or of any of its
committees, sub-committees, working or liaison groups, appeal
panels and ad hoc meetings recorded in official minutes to which a
Member has been appointed or at which s/he is acting as a
substitute for another Member including representatives appointed
to Neighbourhood Forums and their substitutes.
- Attendance at meetings of the Cabinet or of any Committee of
the Cabinet or policy or project advisory groups. Members of
the Shadow Cabinet, Chairmen of Scrutiny Committees and recognised
Group Spokespersons shall also be eligible to claim for attendance
at meetings of the Cabinet.
- Requested attendance at meetings of Overview and Scrutiny
Committees.
- Meetings pursuant to any Joint Arrangements with another or
other local authorities whether appointed or established under the
Local Government Act 2000 or any other enactment.
- Official briefing meetings which relate to an approved meeting
as set out in the Members’ Allowance Scheme where officers have
specifically invited the Member. This scheme does not allow for
travelling expenses to be paid to individual Members arranging
meetings with officers as this is deemed to be part of the Member's
role and Members' allowances paid are calculated to reflect these
extra duties. For example: visiting the Council offices to
discuss with an officer a matter raised by a member of the public
in the Member's Ward.
- Site meetings approved in advance by the Council, a committee
or sub-committee, and limited to members of the committee or
sub-committee in question.
- Attending the approved duties as set out in Table 1 of Schedule
4 of the Members’ Allowances Scheme.
- There is also a general duty permitting the Leader or nominated
deputy to represent the Council at formal meetings not specified
elsewhere with other authorities, official bodies or agencies for
the purposes of any function of the Council.
- Training, induction courses and seminars arranged for
Members.
- Attending the Council offices to open tender documents in
accordance with Contracts Standing Order 11.5 in Part 4 of the
Constitution.
- The performance of any duty in connection with the discharge of
any function of the authority conferred by or under any enactment
and empowering or requiring the authority to inspect or authorise
the inspection of premises.
- The performance of any duty in connection with arrangements
made by the authority for the attendance of pupils at any school
approved for the purposes of section 342 (approval of
non-maintained special schools) of the Education Act 1996.
- The carrying out of any other duty approved by the Council, or
any duty of a class so approved, for the purpose of, or
in connection with, the discharge of the functions of the
Council or any of its committees or sub-committees. Provided
always that the approved duties for which Members are eligible to
claim travel and subsistence allowance shall not include cases
where the Member is acting solely in his/her community role or
carrying out ward business.
- Co-opted and independent members of Committees, Boards and
Panels receive travel allowances in the same way as elected members
of the Council.
Travelling Allowances
- The rate for travel by a Member's own car shall not exceed 40p
per mile. Where a Member takes as a passenger another Member
or person to whom a travelling allowance would otherwise be paid,
the Member may claim an extra 1p per passenger (not exceeding 4)
per mile.
- The rate for travel by a Member's own solo motorcycle shall not
exceed, according to the cylinder capacity of the engine, the
following:
(i) engines not exceeding 150cc 8.5p/mile
(ii) engines exceeding 150cc but not 12.3p/mile
exceeding 500 cc
(iii) engines exceeding 500cc 16.5p/mile
3. The rate for travel by bicycle shall not exceed 20p per
mile.
4. Travel outside of Kent will be paid at a rate
equivalent to the second class rail fare even where the Member
has
used their own vehicle, unless the Member can demonstrate that
taking passengers to the same meeting or
avoiding an overnight stay has resulted in cost savings.
5. Second class rail fares, bus fares, essential taxi
fares and gratuities, car parking fees, tolls etc necessarily
incurred may be claimed subject to the provision of receipts.
Rail fares should be pre-booked wherever possible
to achieve reduced fares.
Subsistence Allowances
In the case of absence not involving an absence overnight from
usual place of residence:
Breakfast Allowance£6.45
Lunch Allowance £8.91
Tea Allowance£3.53
Evening Meal Allowance£11.03
Members who are required to make overnight stays in the
performance of their official duties should, wherever possible,
pre-book accommodation of an appropriate standard and obtain
approval from the Leader of the Council. Arrangements should
be made for an invoice to be submitted directly to the
Council. If this is not possible a detailed VAT receipt must
be obtained to substantiate the claim. Alcoholic drinks may
not be included in any claim.
Dependants' Carers' Allowance
A Dependants' Carers'
Allowance shall be available to Members of the Council (a) in such
amount or amounts as may be specified in Schedule 5 of the Members’
Allowance Scheme and (b) subject to such conditions as are set out
in Schedule 6 of the Scheme.
A Dependant's Carer's Allowance shall only be payable to Members
in respect of actual expenditure incurred in connection with or
relating to the approved duties set out and at the hourly national
minimum wage or higher for the municipal year 2011/12 and
thereafter index linked as specified in Schedule 5.
In accordance with Regulation 19 of the Local Authority (Members
Allowances) (England) Regulations 2003 the Council has had regard
to the recommendations made to the Council in the report of the
Joint Independent Remuneration Panel.
Copies of the amended Schedule of Members' Allowances and copies
of records of payments made in accordance with Regulation 15 are
available on the Council’s website and at the principal office
of the Council for inspection by members of the public on all
normal working days (Monday to Friday) between the hours of 9.00 am
and 5.00 pm. The Principal Office of the Council at which
such copies are available is situated at the Council Offices, White
Cliffs Business Park, Dover, Kent CT16 3PJ.
Mr David Randall
Director of Governance
Date: 25 May 2011
