Tendering Tips
Read the advertisement carefully and submit a request as
directed (this could be by email or in writing) for the information
required by the dates stipulated by the Council.
When completing the Approved/Select List questionnaire,
make sure that you provide all the information requested and answer
all questions accurately. The questions will be used to evaluate
your suitability for the contract: this will be based on a scoring
mechanism.
Respond to any requirements for further information by the
specified time.
If your initial questionnaire documents are considered suitable
you will the be 'invited to tender'.
The tender documents the Council sends out to suppliers contain
details of our requirements. You should read these documents and
make sure that you fully understand the requirements. If you do not
understand any part of the specification you should contact the
Council officer named in the tender documentation by the stated
date and request further information.
Return the tender documentation by the closing date and time
specified, by the advised method. Late tenders will not be
considered.
Information required to assist the evaluation process.
General & Commercial
Considerations:
You are asked basic information about your firm. The answers to
this section indicate the type of company you are and the history
behind your organisation e.g. details of your employees, quality
standards and public liability insurance.
- Financial information - You are asked to
submit audited accounts and annual reports for a set period of
time. If you do not have audited accounts, you can still apply to
work for the Council. However, without any accounts, you will be
limited to tendering opportunities with a low contract value.
- Operational Considerations - This section
gives you the opportunity to provide details of recently completed
contracts/works which can be used by the /council to take up
references highlighting the quality of your workmanship
- Equal Opportunities - The Council is committed
to providing equal opportunities for all members of the community.
It is important therefore that contractors tendering for work can
demonstrate a similar commitment to providing equality of
opportunity and that they do not discriminate against any racial
group.
This section also aims to ensure that the Council conforms with its
legal obligations under the Race Relations Act 1976, The Local
Government Act 1988 and EC Public Procurement Directive.
The amount of information required will depend on the size and
nature of the work in which you are interested. You are
required to submit your policy for review.
- Health and Safety - You are asked questions
relating to your health and safety arrangements, and to submit your
policy for review.
- Environmental Matters - If your firm has an
environmental policy or an environmental management system, you are
asked to submit details with your application. If you do not have
such a policy, it will not prevent you from being accepted onto the
approved list. However, you may be asked for further environmental
information when you are invited to tender for specific
contracts.
- Insurance - You will be required to send in
proof of Public Liability Insurance to a value deemed suitable for
that tender.
- Child Protection - Contractors and
organisations involved in the direct provision of services to
children or whose services bring them into contact with children
and who are in receipt of Dover District Council funding (wholly or
in part) will be expected to have a Child Protection Policy that is
current and regularly reviewed (at least every 2 years with
documentation to support this) You are required to submit
this policy for review.
Contact Procurement
Tel: 01304 872335
E-mail: procurement@dover.gov.uk
