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Scheme of Members' Allowances

Members Allowance Scheme 2019/20

The Scheme took effect from 19 May 2012 and subsequent years thereafter subject to any further amendment or future revocation.

The amounts of each allowance are as follows:

Members Allowances Scheme.
Allowance Name£ per annumNumber
BASIC ALLOWANCE    
Basic Allowance (payable to all Councillors) 3,980.00

45 (pre-2 May 2019)

32 (post-2 May 2019)

CIVIC ALLOWANCES
Chairman of the Council 5,300.00 1
Vice-Chairman of the Council 1,400.00 1
SPECIAL RESPONSIBILITY ALLOWANCES
Leader of the Council 14,832.00 1
Deputy Leader of the Council 7,416.00 1
Other Cabinet Members 5,562.00 5
Chairmen of Overview and Scrutiny Committees 3,708.00 2
Chairman of the Planning Committee 3,708.00 1
Chairman of the Governance Committee 3,708.00 1
Chairman of the Regulatory Committee 927.00 1
Chairman of the Licensing Committee 927.00 1
Chairman of the Dover Joint Transportation Board 927.00 1
Chairman of the General Purposes Committee 927.00 1
Vice-Chairmen of Overview and Scrutiny Committees 927.00 2
Vice-Chairman of Planning Committee 927.00 1
Vice-Chairman of the Governance Committee 927.00 1
Vice-Chairman of the Regulatory Committee 232.00 1
Vice-Chairman of the Licensing Committee 232.00 1
Vice-Chairman of the Dover Joint Transportation Board 232.00 1
Vice-Chairman of the General Purposes Committee 232.00 1
Leader of the Main Opposition Group (10 or more members) 4,171.00 1
Leader of an Opposition Group (between 5 and 9 members) 232.00 0
Leader of an Opposition Group (less than 5 members) None 0
Deputy Leader of the Main Opposition Group (10 or more members) 1,854.00 1
Deputy Leader of an Opposition Group (less than 10 members) None 0
Members of the Shadow Cabinet 1,854.00 5
Members of the Licensing Committee 260.00 15
Independent Persons 927.00 2

 

Travel expenses

Travelling and subsistence allowance is available to Members of the Council (including Co-opted members) in such amount or amounts as may be specified in the Members Allowance Scheme and subject to such conditions as are set out therein.

Travelling and Subsistence Allowance shall only be payable to Members in respect of actual expenditure incurred in connection with or relating to the approved duties. The scheme does not allow for travelling expenses to be paid to Members arranging meetings with officers or attending to Ward work as this is deemed to be part of the Member's role and Members' allowances paid are calculated to reflect these extra duties.

For the purposes of the payment of travel expenses, all travel will be deemed to have commenced from the Member’s current address or, if this is not within the administrative area of the Council, from the address through which the Member qualified to stand for election.

For journeys outside Kent the second class rail fare is paid (irrespective of whether the Member chooses to use a car), although any taxi fares, parking charges and underground fares incurred as part of the journey may still be claimed for separately. Where it is impracticable for a Member to travel by train because the venue is difficult to get to within the time allowed, or to avoid an overnight stay, or extra passengers/luggage has to be taken, car mileage may be allowed at the appropriate rate provided that a self-certification form explaining why it is impractical has been completed and submitted to Democratic Support prior to the journey.

The rate for travel by a Member's own car shall not exceed 40p per mile.  Where a Member takes as a passenger another Member or person to whom a travelling allowance would otherwise be paid, the Member may claim an extra 1p per passenger (not exceeding 4) per mile.

(a)  The rate for travel by a Member's own solo motorcycle shall not exceed, according to the cylinder capacity of the engine, the following: 

  • engines not exceeding 150cc: 8.5p per mile
  • engines exceeding 150cc but not exceeding 500 cc: 12.3p per mile
  • engines exceeding 500cc: 16.5p per mile

(b)  The rate for travel by bicycle shall not exceed 20p per mile.   

 

Subsistence

Subsistence allowance shall only be paid for actual expenses incurred and with proper receipts and shall not exceed:

 (a)  In the case of absence, not involving an absence overnight, from the Member's usual place of residence:        

Subsistence
AllowanceRateConditions
Breakfast Allowance  £6.45 Absence to exceed 4 hours before 11am
Lunch Allowance £8.91 Absence to exceed 4 hours and to include the lunch period between 12 noon to 2pm.
Tea Allowance £3.53 Absence to exceed 4 hours and to include the period 3pm to 6pm.
Evening Meal Allowance £11.03 Absence to exceed 4 hours, period of time ending after 7pm

 

(b)  Members who are required to make overnight stays in the performance of their official duties should, wherever possible, pre-book accommodation of an appropriate standard and obtain approval from the Leader of the Council.  Arrangements should be made for an invoice to be submitted directly to the Council.  If this is not possible a detailed VAT receipt MUST be obtained to substantiate the claim.  Alcoholic drinks may not be included in any claim.

Dependents' Carers' Allowance

A Dependant's Carer's Allowance shall only be payable to Members in respect of the expense of arranging for the care of a spouse, partner, child,  parent, or a person who lives in the same household as the Member otherwise than by reason of being his/her employee, tenant, lodger or boarder.

The carer must not be a member of the claimant's immediate family (spouse or partner, other children of the Member or Member's spouse, or any member of the Member's family who lives at the same address as the Member), nor should it be an employee, tenant, lodger or boarder who lives at that address.

  • Dependents' Carers' Allowance: £7.83 per hour

 

Contact Democratic Services

Tel: 01304 872303 / 872304 / 872305

E-mail: democraticservices@dover.gov.uk

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