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Polling Districts, Polling Places and Polling Stations Review 2018

Under the 'Review of Polling Districts and Polling Places (Parliamentary Elections) Regulations 2006' and the 'Electoral Registration and Administration Act 2013', all local authorities are required to review their polling districts, polling places, and polling stations every fifth year. The review period starts in October, and each authority may choose the exact dates and length of their review; however it must fall within a 16 month period. The next compulsory review period is from October 2018 to Jan 2020.

The review requires the council to:

  • Seek to ensure that all the electors in the constituency have such reasonable facilities for voting as are practicable in the circumstances.
  • Seek to ensure that so far as is reasonable and practicable, the polling places they are responsible for are accessible to all electors, and when considering the designation of a polling place, must have regard to the accessibility needs of disabled persons.

Notice of Review of Polling Districts & Polling Places 2018

 

Why We Are Doing It Now

As a result of the recent Local Government Boundary Commission for England review, the number of district wards is to reduce from 21 to 17 and the number of district councillors representing the Dover District will reduce from 45 to 32 at the next District Council Elections in May 2019.  Further information on the LGBCE review can be found here

In light of LGBCE’s review and the legislation referred to above, the Council is carrying out a review of its polling districts, polling places and polling stations to ensure that elections can be delivered successfully for the newly created wards and that voting facilities are convenient and accessible for electors.

What Happens Next

We are inviting comments regarding the review and they need to be submitted by 9 November 2018

We are interested in views from residents, particularly people who may have a view on disabled access to polling stations.  We will be contacting some specific groups in the district who may have views on access issues.

All submissions received before the deadline will be published on 14 November 2018, including the submissions of the (Acting) Returning Officers for both Dover and South Thanet Parliamentary Constituencies.  Comments are invited on the proposals put forward during the first stage of the review and these must be received by 5 December 2018.

If people have concerns about a particular polling place we would encourage them to suggest alternative locations to be considered.

Representations Received

All representations received by 9 November 2018 can be viewed using the link below:

Polling District Review 2018- Responses received by 9 November

Comments on these representations are welcomed and must be received in writing by 5 December 2018 in order to be considered as part of the review. 

How to Take Part

Comments on the representations received must be made in writing and addressed to Electoral Services (Polling Review), Council Offices, White Cliffs Business Park, Dover, Kent CT16 3PJ or by email to elections@dover.gov.uk by no later than 5 December 2018

Please include the number of the representation that you are referencing in your response and the area it relates to. 

All comments received will be considered as part of the review and will be published at the outcome of the review. 

Useful Information

Maps of the current and proposed polling districts can be viewed using the links below.  Alternatively they can be viewed at the Council Offices, White Cliffs Business Park, Dover CT16 3PJ during office hours whilst the review is taking place.

Proposed Polling Districts

Unchanged Polling Districts

List of Polling Stations and Electorate

Returning Officer Proposed Polling District for Tower Hamlets - added 14 November

Please note that the following is not considered as part of the review:

  • The changing of any district ward boundaries (which can only be done by statute following an electoral review carried out by the Local Government Boundary Commission). This review is concerned only with the administrative subdivision of a ward into polling districts which are then assigned polling places;
  • The changing of polling districts in areas which are also aligned with parish boundaries and therefore cannot be amended during this review (these can only be amended during a Community Governance Review).

Timetable

 

Dates

Meeting of Electoral Matters Committee

15 October 2018

Formal launch of Review

15 October 2018

Deadline for representations

9 November 2018

Publication of ARO’s Submissions and all other representations received.

Start of further consultation period.

14 November 2018

Publication of Register of Electors following conclusion of Annual Canvass based on current wards and polling districts

1 December 2018

End of second consultation period

5 December 2018

Report to Electoral Matters Committee

*January 2019

Final report to Council

*January 2019

Publication of review result & all representations

*January 2019

Notice to Republish Register of Electors

18 January 2019

Publication of Register of Electors using new polling districts

1 February 2019

*Dates to be confirmed

Explanation of Terms

Parliamentary Constituency

The area designated by the Boundary Commission which is represented by a Member of Parliament (MP) in the House of Commons. This cannot be changed by the review.

District Wards

The District is divided into areas known as “Wards” which are represented by District Councillors. Ward boundaries cannot be changed by this review – it is the division of wards into polling districts and polling places that is under review.

Polling Districts

A polling district is the area created by the separation of a ward into smaller parts, within which a polling place can be determined that is most suitable for the electors.  Each parish must be its own polling district unless there are special circumstances; for example if the parish/community has only a small number of electors and it is not practicable for the parish/community to be its own polling district..  Town/parish boundaries cannot be altered as part of this review.

Polling Places

A polling place is the building or area in which the polling stations will be selected by the (Acting) Returning Officer.  It can be a complete polling district.  Dover District Council has designated the polling district as the polling place unless it contains no suitable polling stations in which case an adjoining polling district becomes the polling place.

Polling Stations

A polling station is the actual room where you cast your vote - usually a room in a building such as a village hall or school. Sometimes there are two polling stations in a polling place due to a particularly large number of electors in the polling district.

Selecting Polling Stations

The principal factor for selecting polling stations is the suitability within a district for the majority of the electorate and its accessibility. The decision for this is made by the Returning Officer.

 

 

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