Home > Environment > Environmental Protection > GUIDE FOR COVID-19 CONTROLS FOR EVENTS AND CELEBRATIONS


The following current legal requirements must be met when organising any event or potential gathering. Please note these legal requirements are subject to change and you are advised to keep up to date with the legislation and guidance changes at gov.uk.    

  • People must not meet in a group of more than six (unless the group is formed of one household or social bubble). There must not be any social interaction between groups. (The Health Protection (Coronavirus, Restrictions) (No. 2) (England) (Amendment) (No. 4) Regulations 2020) 

  • Groups must maintain adequate social distancing (2 metres or 1 metre plus mitigating factors).   

  • Even within a group of six or less there must be adequate provisions for those in the group to socially distance themselves if they do not all belong to one household.  

  • Face coverings must be worn in most indoor settings including places of worship, community centres, hospitality venues and public transport (The Health Protection (Coronavirus, Wearing of Face Coverings in a Relevant Place) (England) Regulations 2020 (SI 2020/791), as amended)     

  • For a gathering to go ahead the organisers must ensure the gathering is COVID secure and have undertaken a risk assessment to review the controls. The Management of Health and Safety at Work Regulations 1999  

  • Any event must support the NHS Test and Trace. Posters with the generated QR code must be on display at all entrances and additional written systems in place for those not able to use the QR code.  

  • If a pub, bar, cafes or restaurant is looking to hold an event they must comply with specific requirements including;  

  • they must take reasonable measures to not permit people to attend in groups of more than six and to prevent people from one group from interacting with people from other groups.   

  • they must not encourage dancing, singing in groups of more than six or loud recorded music (above 85Db (A) at the source).  

  • All food and drink must be consumed whilst sat at a table. In licenced premises customers must also order food and drink whilst sat at a table and be full table service.  

  • Premises must be closed to customers by 10pm, with all customers having left the premises.    

To help you in meeting the above requirements we recommend the following:   

  • This year is the year to think differently as to how you can mark an occasion without increasing the risk to the public or contravening COVID regulations.   

  • For any gathering, however small, ensure adequate hygiene measures, to include hand washing facilities and/or hand sanitiser, are to be readily available.   

  • If you are planning to hold a gathering on land that does not belong to you, you must discuss the control measures you plan to put in place with the landowner. No more than six people can meet at a private dwelling.   

  • If an indoor event is taking place look to increase the ventilation as much as possible e.g. by keeping doors and windows open.   

  • Any organised gathering needs to be held in an environment that can be controlled. Therefore, a private outdoor space, where admittance can be limited, is preferable. If unable to provide something outdoors, inside a church may be an easier environment to control than a public space where any number of people can gather.   

  • Calculate the maximum number of attendees based on the amount of space available. Make sure you allow for adequate social distancing both between groups of no more than six and also potentially between those within a group if those in the group are not from the same household. Don’t forget to consider the safe use of any shared facilities for example toilets.   

  • It is a good idea to allocate seating or standing areas in order to allow for and encourage social distancing.  

  • People should avoid singing, shouting and raising voices. This is because of an increased risk of transmission from aerosol and droplets.  

  • Think about how best to communicate your plans with the local community to discourage mass gatherings and to outline the controls that will be in place ahead of any event.  

  • Don’t forget communicating with the public and participants who are at any gathering, to remind them of controls such as social distancing and good hygiene practices.   

  • Encourage the correct wearing of face coverings where it is mandatory to be worn inside a premises.   

  • You must ensure that anyone with COVID-19 symptoms, or anyone from their household, does not attend.   

  • Have a plan in place in case there are last minute changes to restrictions; for example if all forms of gatherings were prohibited who would you need to contact quickly to change any arrangements.  

  • You must continue to monitor the local Covid 19 situation and check that there is no significant and sustained increase in the local Covid-19 rate in a reasonable timescale ahead of the event and the appropriate geographical area in which the event is scheduled is not on the Government’s National Watchlist.   

  • For licenced premises remember to check your licensing conditions. Some events would require a Temporary Event Notice. If in doubt talk to the Licensing Team: https://www.dover.gov.uk/Business/Licensing/Home.aspx