Pre-Notifications

Port from the sea front

Pre-Notification

Importers (or agents on their behalf) are required to notify Dover Port Health Authority of all food imports in advance of their arrival by completion of an electronic pre-notification form, regardless of whether they are organic or not.

The importer will be required to register for a PHILIS account to enable completion of the online pre-notification form which may take several days to be approved. Once approved, a confirmation email will be received by the importer which will contain their log in details and organisation number. 

 

 

Pre-Notification Required 

System to be raised on 

Documents Required 

Illegal, Unreported and Unregulated Fishing (IUU) 

2 working Hours 

PHILIS DES 
  •  Common Health Entry Document - (CHED-P) *
  • Export Health Certificate * 
  • Catch Certificate 
  • Processing Statement and / or Storage Documents for indirect imports 
  • Transport Documents – CMR or Seaway Bill
  • Invoice  
  • Packing List   

*Dover does not currently have a designated BCP for POAO. These documents are requested to demonstrate the fish has been validated at an EU BCP prior to endorsing the IUU documentation.                                                                                 

High Risk Food Not of Animal Origin (HRFNAO) 

At least 1 working day 

IPAFFS 
  • Common Health Entry Document - D (CHED-D) 
  • Official Certificate (Required for products that fall under Annex II)
  • Results of Sampling and Analysis (Required for products that fall under Annex II)
  • Transport Document - CMR or Seaway Bill  
  • Packing List 
  • Invoice                                                     

Organics 

6 working hours 

PHILIS DES 
  • Certificate of Inspection (CoI) 
  • Invoice
  • Packing List 
  • Transport Document - CMR or Seaway Bill 

Plastics 

At least 2 working days in advance of the estimated date and time of arrival 

PHILIS DES 
  • Plastic Declaration Document (PDD) 
  • Laboratory Test Results
  • Invoice
  • Packing List 
  • Transport Documents - CMR or Seaway Bill 

 

User Guides can be found under the support button within the PHILIS system once you have logged in which provides information on how to submit a pre-notification. You will have to complete the mandatory boxes and then save and submit the pre-notification. A box will appear stating ‘Submitted successfully.'

Port Health Contact