FI16033

Request

1. Contract Register

Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields – we simply request the register in its existing form, preferably in Excel or CSV format.

Where available, we are particularly interested in the following fields (though this is not a strict requirement):

  • Contract Title
  • Supplier Name
  • Estimated Spend (Total or Annual)
  • Contract Duration and Total Period (including extensions)
  • Contract Start and Expiry Dates
  • Review Date
  • Contract Description
  • Contract Owner (Name, Job Title, Contact Details if available)
  • Contract Notes
  • Managing Department
  • Award Date
  • Participating Organisations
  • Procurement Category
  • Framework or Tender References
  • Central Purchasing Body
  • Classification Codes (CPV, Pro-Class, etc.)

Please don’t spend time populating these fields if they aren’t readily available – we welcome receiving the raw register as it exists in your system.

2. Total Number of Active Contracts

Please confirm the total number of contracts currently listed as active.

3. Procurement Strategy (2025/2026)

Please provide your organisation’s Procurement Strategy for 2025/2026.

  • If this is part of a multi-year strategy (e.g., 2024–2028), please provide the most recent version covering 2025/2026 or indicate when this will be available.
  • If any parts are redacted, please identify the redacted sections and the reason.

4. Contact Information

If possible, please provide the name, job title, phone number, and email address for the following roles:

  • Responsible officer for API access or data sharing (if applicable)
  • Individual managing the contract register
  • Finance Director
  • Head/Director of Procurement or Purchasing
  • Head/Director of ICT
  • Head of Estates and Facilities
  • Relevant Committee Member, Councillor, or Board Member for Procurement/Finance

Response

  1. The Council’s Contracts Regsiter can be found online at https://procontract.due-north.com/ContractsRegister/Index?p=8691483f-2f3d-e711-80e1-005056b64545&v=1.
  2. This information is avaialble on the Contracts Register via the link provided in response to question 1.
  3. This information is avaialble on the Council’s website at https://www.dover.gov.uk/Business/Doing-Business-with-DDC/Procurement-Strategy-V1.3-June-23.pdf.
  4. The information you have requested is exempt from disclosure under Section 40(2) of the Freedom of Information Act as the Council considers the names and contact details of individual members of staff to be personal data.  The names of staff working in public authorities are personal data as defined by Article 4(1) of GDPR and also Section 3 of the Data Protection Act 2018 and the release of this data would contravene the data protection principles.