FI16818
Request
Please could you provide me with the following information for each of the previous two financial years as well as the current year (2023-24, 2024-25 & 2025-26):
- Current Policy & Rates: A copy of, or link to, the council's current policy regarding staff mileage claims. Please confirm the standard rate(s) paid per mile for cars and vans (e.g., the HMRC approved rate of 45p per mile).
- Total Expenditure & Miles: The total amount of money spent by the council on reimbursing staff for business mileage claims during the specified financial year, and the total number of miles this expenditure represents.
- Expenditure: The total spent by the council on reimbursing business miles. If multiple rates are used, if possible please provide a breakdown by reimbursement at each rate.
- Number of Claimants: The total number of individual staff members who made one or more business mileage claims during the specified financial year.
Response
1. A copy of the policy is on the attachment linked below.
|
Engine size
|
Diesel
|
LPG
|
|
1,600cc and less
|
12p
|
|
|
1,601cc to 2000cc
|
13p
|
|
|
Over 2000cc
|
18p
|
|
|
1,400cc and less
|
12p
|
11p
|
|
1,401 cc to 2000cc
|
14p
|
13p
|
|
Over 2000cc
|
22p
|
21p
|
|
All Electric vehicles (charging location)
|
|
Home charger
|
7p per mile
|
|
Public charger
|
14p per mile
|
|
Hybrid vehicles are claimed as either petrol or diesel in line with rates above
|
|
Charging location
|
HMRC Electric – rate per mile
|
iTrent mileage form rate per mile
|
iTrent expenses form rate per mile
|
|
Home charger
|
7 pence
|
7 pence
|
N/A
|
|
Public charger
|
15 pence
|
7 pence
|
8 pence
|
2. As follows:
- 2023/24 £60,392.00
- 2024/25 £60,937.91
- 2025/26 £67,897.08
3. As follows:
|
2023/2024
|
Mileage
|
Expenses
|
Average Expense per mile
|
|
NHS Lease Cars
|
1248
|
£211.32
|
0.16p
|
|
Cash Allowance
|
15301
|
£2661.02
|
0.17p
|
|
DDC Mileage
|
123657
|
£57,398.6
|
0.46p
|
|
Banded Mileage
|
127
|
£57.15
|
0.45p
|
|
2024/2025
|
Mileage
|
Expenses
|
Average Expense per mile
|
|
NHS Lease Cars
|
6382
|
£854.24
|
0.13p
|
|
Cash Allowance
|
11020
|
£1809.42
|
0.16p
|
|
DDC Mileage
|
125508
|
£57,729.4
|
0.45p
|
|
Banded Mileage
|
958
|
£431.1
|
0.45p
|
|
2025/2026
|
Mileage
|
Expenses
|
Average Expense per mile
|
|
NHS Lease Cars
|
9403
|
£1072.81
|
0.11p
|
|
Cash Allowance
|
4059
|
£579.52
|
0.14p
|
|
DDC Mileage
|
143145
|
£65,965
|
0.46p
|
|
Banded Mileage
|
65
|
£29.25
|
0.45p
|
4. As follows:
- 2023/24 205
- 2024/25 197
- 2025/26 187
Attachments
Attachment