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Home > Councillors and Elections > Public Speaking

Public Speaking Arrangements

Meetings of the Council

A member of the public may ask a question to a member of the Cabinet at an ordinary meeting of the Council (excluding the Annual Meeting of Council and Extraordinary Meetings of the Council). 

A maximum of 3 minutes is allowed for the question to be read out and an additional supplementary question arising directly out of the question or reply given may be asked at the meeting. There is a limit of one question per questioner (excluding the supplementary question) at a meeting and a total of 15 minutes is allocated for public questions.

The Council's Constitution sets out the the arrangements for public questions in more detail. 

Democratic Services must receive, in writing or by email, the question by no later than 5pm on the 8th clear working day prior to the date of the meeting.

Questions should be submitted by email to democraticservices@dover.gov.uk or c/o Democratic Services in writing to the address at the bottom of the page. 

Request to Ask a Question at a Council Meeting »

Planning Committee

A member of the public may speak at Planning Committee in respect of matters relating to the determination of individual applications for planning permission contained in the Planning Committee agenda. 

One person is allowed to speak in favour of, and one person shall be allowed to speak against, each application.

A maximum of 3 minutes is allowed for each speaker. 

Are there any changes to the public speaking arrangements as a result of covid?                                                                                                                                                                                                                                                                              Yes. While public speaking will resume in person after 21 June 2021, there will be a number of covid safety measures in place in the Chamber including a maximum limit on the number of people allowed in the Council Chamber.

We will require all persons, unless exempt, to wear a mask when in the Council Chamber. Members of the public who have successfully registered to speak will remove their mask when addressing the Planning Committee for the 3 minutes and then replace them afterwards.  We would encourage all public speakers to leave the meeting after the conclusion of their item in order to free up space for members of the public wishing to attend for the following applications.

Your details will be collected for Track and Trace purposes on the night and a scannable QR Code is displayed in the Council Chamber for use with the NHS Covid App. In order to ensure that the meeting is as well ventilated as possible, all the external doors to the Council Chamber will be kept open during the meeting. As a consequence the temperature can drop quite dramatically in the Chamber during evening meetings, and you are therefore encouraged to wear warm clothing. 

 

Is there a way I can watch a meeting without going to the council offices?                                                                                                                                                                                                                                                                                       
Yes and in the first instance we would encourage you to watch the meeting online rather than attending the Council Chamber. Although the Council has returned to meetings in the Council Chamber it has had to apply a significantly reduced capacity for public attendance at its offices due to covid restrictions on indoor gatherings.The Council has agreed to broadcast on this website the following meetings: Planning Committee, Cabinet, Council, Overview and Scrutiny Committee, Governance Committee and General Purposes Committee. We broadcast these using Teams and a link to view these meetings live can be found on the web page for the agenda a couple of days prior to the meeting. We do not record the meeting broadcast. 

 The Council's Member Planning Code of Good Practice sets out the arrangements for public speaking at Planning Committee in further detail. 

Democratic Services must receive the request to speak request by no later than 5pm on the 2nd working day prior to the date of the meeting.  

Request to speak at Planning Committee »

Overview and Scrutiny Committee

A member of the public may speak at an ordinary meeting of the Overview and Scrutiny Committee in respect of matters contained within the agenda for that meeting. 

A maximum of 3 minutes is allowed for each speaker, with a total of 30 minutes allocated for public speaking at the meeting.

Are there any changes to the public speaking arrangements as a result of covid?                                                                                                                                                                                                                                           
Yes. While public speaking will resume in person after 21 June 2021, there will be a number of covid safety measures in place in the Chamber including a maximum limit on the number of people allowed in the Council Chamber.

We will require all persons, unless exempt, to wear a mask when in the Council Chamber. Members of the public who have successfully registered to speak will remove their mask when addressing the Planning Committee for the 3 minutes and then replace them afterwards.  We would encourage all public speakers to leave the meeting after the conclusion of their item in order to free up space for members of the public wishing to attend for the following applications.

Your details will be collected for Track and Trace purposes on the night and a scannable QR Code is displayed in the Council Chamber for use with the NHS Covid App. In order to ensure that the meeting is as well ventilated as possible, all the external doors to the Council Chamber will be kept open during the meeting. As a consequence the temperature can drop quite dramatically in the Chamber during evening meetings, and you are therefore encouraged to wear warm clothing. 

Is there a way I can watch a meeting without going to the council offices?                                     

Yes and in the first instance we would encourage you to watch the meeting online rather than attending the Council Chamber. Although the Council has returned to meetings in the Council Chamber it has had to apply a significantly reduced capacity for public attendance at its offices due to covid restrictions on indoor gatherings.The Council has agreed to broadcast on this website the following meetings: Planning Committee, Cabinet, Council, Overview and Scrutiny Committee, Governance Committee and General Purposes Committee. We broadcast these using Teams and a link to view these meetings live can be found on the web page for the agenda a couple of days prior to the meeting. We do not record the meeting broadcast. 

 

The Council's Protocol for Public Speaking at Overview and Scrutiny sets out the arrangements for public speaking in further detail. 

Democratic Services must receive the request to speak by no later than 5pm on the 2nd working day prior to the date of the meeting. 

Request to speak at a Scrutiny meeting »

 

Contact Democratic Services

Email: democraticservices@dover.gov.uk