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Public Speaking Arrangements

Meetings of the Council

A member of the public may ask a question to a member of the Cabinet at an ordinary meeting of the Council (excluding the Annual Meeting of Council). 

A maximum of 3 minutes is allowed for the question to be read out and an additional supplementary question arising directly out of the question or reply given may be asked at the meeting. There is a limit of one question per questioner (excluding the supplementary question) at a meeting and a total of 15 minutes is allocated for public questions.

The Council's Constitution sets out the the arrangements for public questions in more detail. 

Please note that the Council is currently operating 'remote' meetings using Microsoft Teams Live Events under the The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. As a consequence, there have been a number of amendments to the public speaking rules set out in the Constitution (see Annex 2 of the Council Procedure Rules) which mean that you will not be able to directly ask your question at a remote meeting of the Council. Instead, the question will be read out on your behalf by an officer of the council. The right to ask a supplementary question is suspended at a remote meeting.

Democratic Services must receive, in writing or by email, the question by no later than 5pm on the 8th clear working day prior to the date of the meeting.

Questions should be submitted by email to democraticservices@dover.gov.uk or c/o Democratic Services in writing to the address at the bottom of the page. 

Request to Ask a Question at a Council Meeting »

Planning Committee

A member of the public may speak at Planning Committee in respect of matters relating to the determination of individual applications for planning permission contained in the Planning Committee agenda. 

One person is allowed to speak in favour of, and one person shall be allowed to speak against, each application.

A maximum of 3 minutes is allowed for each speaker. 

Please note that the Council is currently operating 'remote' meetings using Microsoft Teams Live Events under the The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. As a consequence, anyone who is successful in their application to speak at a meeting of the Planning Committee will be asked to submit a statement of not more than 500 words which will be read out by an officer on their behalf at the meeting. 

The Council's Member Planning Code of Good Practice sets out the arrangements for public speaking at Planning Committee in further detail. 

Democratic Services must receive the request to speak request by no later than 5pm on the 2nd working day prior to the date of the meeting.  

Request to speak at Planning Committee »

Scrutiny Committees

A member of the public may speak at an ordinary meeting of the Scrutiny (Policy and Performance) Committee and the Scrutiny (Community and Regeneration) Committee in respect of matters contained within the agenda for that meeting. 

A maximum of 3 minutes is allowed for each speaker, with a total of 30 minutes allocated for public speaking at the meeting.

Please note that the Council is currently operating 'remote' meetings using Microsoft Teams Live Events under the The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. As a consequence, anyone who is successful in their application to speak at a meeting of the Overview and Scrutiny Committee will be asked to submit a statement of not more than 500 words which will be read out by an officer on their behalf at the meeting. 

The Council's Protocol for Public Speaking at Overview and Scrutiny sets out the arrangements for public speaking in further detail. 

Democratic Services must receive the request to speak by no later than 5pm on the 2nd working day prior to the date of the meeting. 

Request to speak at a Scrutiny meeting »

 

Contact Democratic Services

Telephone: 01304 872303 (For questions about public speaking at Planning Committee)

Telephone: 01304 872304 (For questions about public speaking at Council)

Telephone: 01304 872304 or 872305 (For questions about public speaking at Overview and Scrutiny Committee)

Email: democraticservices@dover.gov.uk

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