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1
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Members of Sub-Committee and Officers are introduced to Applicant, Responsible Authorities Interested Parties, anyone giving evidence and members of the public.
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Chairman
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2
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Declarations of interest.
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Chairman
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3
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Any change to constitution of Sub-Committee explained (if appropriate).
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Chairman
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4
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Explanation as to how the hearing is to be conducted.
(Hearing to be in public unless the Sub-Committee excludes the public from all or part of the hearing where it considers that the public interest in so doing outweighs the public interest in the hearing, or that part of it, taking place in public).
(Explanation that the Authority has the right to exclude any parties disrupting the hearing, at its discretion.)
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Chairman
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5
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Parties asked if they consider a hearing to be unnecessary?
Parties asked if they wish other persons to appear and make points at the hearing?
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Chairman
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6
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Consideration of any party's request for permission for any other persons to appear at the hearing.
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Members
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7
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Confirmation of compliance with:
- Regulation 6 (Notice of Hearing)
- Regulation 7 (Information to accompany notice of hearing)
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Chairman and Licensing Manager
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8
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Confirmation that all parties have received:-
- Report of the Licensing Manager
- Copies of all relevant representations
- Copy of this procedure
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Chairman and Licensing Manager
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9
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Enquiry as to whether hearing is to proceed or whether hearing has been dispensed with.
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Chairman and Licensing Co-ordinator
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10
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Opportunity given to all parties to withdraw representations.
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Chairman
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11
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Request for permission to introduce documentary or other evidence not produced prior to the hearing. [N.B. If this is to be allowed, all parties must agree.] |
Chairman
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| Part 2 – The Hearing |
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12
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Introduction of Licensing Manager's report and identification of issues.
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Licensing Manager
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13
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Members to ask Licensing Manager any relevant questions.
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Members
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14
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Responsible Authorities making relevant representations are each asked, in turn, to state their respective cases.
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Responsible Authorities
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15
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If a party not present Chairman introduces any written report or representation.
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Chairman
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16
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Members of Sub-Committee may ask questions of any person who speaks.
Any party may ask Chairman to put questions to any other party but unless given permission by the Sub-Committee will not themselves be allowed to question any other party directly. For these purposes only, "any party" includes the Licensing Manager and the legal officer.
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Members
Parties and Chairman
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17
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Interested Parties making relevant representations are each asked, in turn, to state their respective cases.
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Interested Parties
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18
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If a party not present Chairman introduces any written report or representation.
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Chairman
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19
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Members of Sub-Committee may ask questions of any person who speaks.
Any party may ask Chairman to put questions to any other party but unless given permission by the Sub-Committee will not themselves be allowed to question any other party directly. For these purposes only, "any party" includes the Licensing Manager and the legal officer.
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Members
Parties and Chairman
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20
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Chairman asks Applicant if s/he understands the nature of the representations/objections made against his/her application and asked to state his/her case as to how s/he believes that his/her application satisfies the Licensing Objectives.
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Chairman
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21
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Applicant states his/her case and may ask anyone to speak who has been given permission to do so.
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Applicant
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22
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If applicant not present Chairman introduces any written reports or representation.
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Chairman
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23
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Members of Sub-Committee may ask questions of the Applicant and of any person whom the Applicant has asked to speak.
Other Parties may ask Chairman to put questions to the Applicant or any other party but, unless given permission by the Sub-Committee, will not themselves be allowed to question the applicant directly. For these purposes only, "other parties" includes the Licensing Manager and the legal officer
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Members
Parties and Chairman
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24
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At the conclusion of Members' questions the Applicant is invited to make a final statement to the Sub-Committee.
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Chairman
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25
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Applicant makes his/her final statement.
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Applicant
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26
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Chairman asks all parties if they are satisfied they have said all they wish to say. |
Chairman
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| Part 3 – The Determination |
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27
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Sub-Committee (withdrawing if necessary) makes its determination. It will be accompanied by the Licensing Co-ordinator and may be accompanied by the legal officer if it so requests.
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Members
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28
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If legal officer has accompanied the Sub-Committee the legal officer summarises to all parties the advice given to the Sub-Committee whilst it withdrew. Parties may comment on the legal advice, which will then be confirmed or amended as appropriate
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Legal officer and Parties
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29
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Determination on the day - Determination announced, with any conditions, with reasons or reserved (as appropriate).
Determination on a later day – Determination reached and notified to the parties "forthwith" and if not delivered immediately within 5 working days.
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Chairman
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30
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Applicants wishing to be informed of their right of appeal to be directed to the Licensing Manager for information
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Chairman
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